xL3e-S-C5-Presentations

Leadership Presentations

Analyze the Audience
1. Who is the primary and secondary audience for this presentation?
2. What is your purpose with this audience?
Select the Medium and Delivery Method
 Stand-up extemporaneous
 Overhead
 Computer
 Round-table discussions
 Flip charts or white boards
 Video or phone conferencing
 Team presentations

Using Extemporaneous Delivery
 Characteristics
 Most difficult and most effective form of presentations
 Requires a lot of preparation
 Advantages
 Allows you to maintain eye contact
 Permits adjustments to audience
 Helps you to appear confident and knowledgeable
Presenting Effectively as a Team
Clearly determine roles before presenting
Use a very tight, logical structure
Introduce each speaker and topic
Provide strong transition from speaker to speaker
Watch time carefully
Work out a method for handling Q&A
Check presentation space
Practice as a team
Organize and Establish a
Logical Structure
 Select the best structure for topic and audience
 Use the pyramid to help in grouping topics and testing the structure’s logic
 Create a story board to facilitate developing the content for each grouping
 Test the structure by seeing if you can tell the story in a sentence or on one slide
 Complete the development of each section once the overall structure seems logical
Audience Attention is Greatest at the Beginning and at the End
Effective Introduction
Arouses the audience’s interest

Reviews context for presentation
Establishes your credibility and competence
Creates a rapport
Announces the subject and lists topics
Should not contain an apology
Starts quickly and gets to the point
Effective Body Content
 Is concise and specifically focused
 Follows your outline and does not drift off course
 Covers only what needs to be covered
 Balances the general with the specific
 Emphasizes what you can do for your audience
 Does not contain anything to which the audience can say, “So what?”
Creating an Effective Agenda Slide
Today’s Agenda
Introduction
Understanding of current situation
Competitive analysis
Niche capabilities
How you measure your success
Project objectives
Overview of approach
Proposed approach
Team Structure
Next steps
Conclusion
Q & A
Today’s Agenda
Understanding of current situation
Project objectives and approach
Team structure and our capabilities
Next steps
Concluding Effectively
 Summarize by going back over main points
 Make a recommendation or repeat it
 Do not stop abruptly with the statement, “That’s all.”
 Make the most of the presenting opportunity by emphasizing main messages before and after the Q&A
Practicing
 Go through your presentation at least twice
 Try to recreate the speaking situation
 Practice in the same room if possible
 Try to practice at least once in front of a mirror
 Time your presentation at least twice
 Organize your presentation to allow last-minute adjustments
 Be prepared, be flexible, and anticipate the unexpected
Presenting with Confidence
 Use appropriate eye contact, facial expressions, and body language
 Avoid common body language problems
 Use an effective speaking style
 Deliver effectively with visual aids
 Manage the Q&A
 Achieve a positive ethos
Using an Effective Speaking Style
 Do not speak too loudly or too softly
 Articulate clearly
 Pronounce each word correctly
 Place accents where they should be
 Vary your rhythm appropriately
 Watch the “uh’s” or similar fillers
Delivering Effectively with Visual Aids
Check equipment and room in advance
Introduce slides before you show them
Walk your audience through them if necessary
Avoid blocking the audience’s view
Look at your audience, not back at the screen
Handling Q&A’s
Anticipate likely questions in advance
Plan who will answer them (in a team)
Announce timing of questions before speaking
Listen very carefully to the question
Repeat the question
Keep your answer short and simple
Avoid dialogue with a single questioner
After answering the last question, conclude by repeating your main message
In Summary: Achieving a Positive Ethos
The best ways to project a positive ethos:
 Believe in what you are saying
 Be prepared
 Create and maintain a rapport
 Adopt a secure stance
 Use comfortable gestures
 Establish and maintain eye contact, if appropriate for the culture
 Adjust pacing based on audience response