3 Tips for Making the Best Use of your Meeting Time
With most managers agreeing that meetings tend to be an unproductive use of time and 65% of them saying that meetings prevent them from completing their own work, there needs to be a better way to meet more effectively. Here are three easy ways to get the most out of every meeting.
1. Set Clear Goals
Having a clear meeting agenda will help you minimize the amount of time the meeting takes. If you have tasks that attendees need to do beforehand, send out a checklist in your meeting invite to make sure everyone attending is aware and prepared. The basic goal here is to do everything in your power ahead of time to prevent an entire team’s time from being wasted.
The ideal meeting has no surprises and follows the agenda to a T. This could be a challenge since side conversations and tangents are pretty common in the conference room, so it’s important to keep those off-topic conversations short — you can always book another time to discuss further.
2. Run Through a Post-Meeting Recap
If you have a clear desired outcome, it is instantly clear when a meeting is a success. Afterward, managers can assess whether it achieved the desired outcome and figure out what would have made it more successful.
Sending out a quick recap of the meeting will boost the retention of information as well as clear up any miscommunications that might have occurred. You can also include any further action that your colleagues might need to take to reiterate the outcome of your meeting. Learn how to take effective meeting minutes to ensure you don’t miss any important details or takeaways from your meetings.
3. Use Dependable Video Conferencing Software
Productive business meetings don’t always have to be held in person — with the right video conferencing solution, you can still meet face to face and have a quality meeting experience without leaving your office space. If your video conferencing tool is intuitive enough, you’ll be able to share your screen, record your call and scale your meeting to guest callers across different devices seamlessly.
Completely dedicated to delivering the best video conferencing experience possible, Lifesize is the 4K quality and easy-to-use video conferencing solution you and your IT admin have been looking for. After more than fifteen years of developing conference room systems, wireless meeting room presentation devices, mobile apps and a global cloud network that ties it all together, Lifesize delivers an unmatched unified meeting experience that you can trust.
